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How to set up your Hospital Department on MedAll
How to set up your Hospital Department on MedAll

Learn how to build and customise your private hospital department mini-app on MedAll

Gemma Thomas avatar
Written by Gemma Thomas
Updated over a week ago

This guide will tell you how to build your very own fully customisable MedAll mini-app for your hospital department on the MedAll App. It's just like your very own app for your hospital department, with a single place for all the resources you need to make running your department a breeze — from rotas to guidelines to teaching sessions, all with mobile notifications so your team will never miss an update again.


Build your own customisable MedAll Community for your hospital department

  • Download the iOS/Android App

  • Invite your department

  • Add resources for your department to a private area - from guidelines to rotas to referral pathways

  • Share Patient information leaflets

  • Run your weekly teaching programme

  • Start helpful discussions using threads

  • Powerful search to help your team find what they need fast

  • Unlimited document storage

  • Keep your department up to date with notifications straight to their phones

  • Coming soon: Group chat

Download the MedAll app

The easiest way to build and manage your hospital department on MedAll is with the app. You and your department can download the app for free from the Apple iOS or Android app store.

Invite your department

To give your team access to your hospital departments's mini-app you will need to invite them to it.

You can do that by:

  • Adding their emails using the "invite" feature

  • Sharing the link with them and they can request to join your community on MedAll.

When you set up your Hospital Department on MedAll you can choose to make it public so the content you add is available to everyone, or private for your department only. You can also make specific resources available to everyone or department only.

Send notifications to your department

With the MedAll Apple iOS & Android app you can keep your whole department up to date with notifications straight to their phones. No more clunky email threads or messy WhatsApp conversations.

Notify your team about:

  • New teaching sessions

  • New guidelines

  • Rota updates

  • New patient information leaflets

  • New referral pathways

  • New pager/bleep numbers

  • Departmental updates

And anything that is important to your organisation. Your members will never miss an important update again.

Add department resources to your MedAll Community

Mini-apps on MedAll are a private and fully customisable areas where you can easily store and share all the files, links and documents that are important to your hospital department — from guidelines to slides to mentoring scheme details. You have unlimited file storage and can organise your resources flexibly into folders to suit your hospital department.

A few examples:

  • Rotas

  • Pager/Bleep numbers

  • Patient information leaflets

  • Referral pathways

  • Videos

  • Induction information

When you add a file, document or link you can choose whether to make it public and available to anyone on MedAll or Private and just available to your department.


To help your team find the most important information you can use our handy Spotlight feature that allows you to add quick shortcuts to folders and files.

Start helpful discussions using Threads

Threads allows you to create your very own social community for your hospital department. Threads can be open access or hospital department only allowing you to communicate directly with your team.

Share ideas, collaborate, discuss topics, and ask the difficult questions that are important to your department. No more messy chat groups!

Some great thread topics we’ve seen:

  • Opportunities for Paediatric Surgical Research in the USA: Who's Interested?

  • How are you implementing the latest Asthma guidelines in your department?

  • Who's Attending the European Society of Cardiology? Best sessions for trainees?

  • Looking for an Oncology Mentor: Any tips?

  • Who is going to regional teaching this week? Can we do a car-share?

  • Referral pathway: does anyone know how we refer to orthopaedics here?

Run your education programme

Run your department's education programme more efficiently with interactive teaching sessions, recordings, automated feedback forms & certificates.

• Build your event registration page in minutes

• Broadcast your content live

• Automatically collect feedback forms

• Automatically award certificates for attendance

• Share recordings and videos for people who miss the live event

• Reach a global audience by sharing your event with the MedAll Community of hundreds of thousands of healthcare colleagues in 178 countries.

Share patient information leaflets

No more hospital printer nightmares, simply ask your patients to scan a QR code with their phone to directly access specific patient information leaflets.

Powerful search to help your team find what they need fast

Finally: a search that works: help medics find what they need, fast.

Our AI powered search helps your team members find the guidelines, protocols, referral pathways, patient leaflets they need: in a second.

More mini-apps you can build on MedAll

Associations & Societies

Streamline your member communication all year round with a MedAll Community for your society and a conference micro-app.

Hospital Departments

Run a more efficient hospital department with rotas, teaching, guidelines and more all in one place.

Training Programs

Streamline your training programme communication with everything from induction information to weekly teaching tools.

Specialty Topic Groups

A single place for all the resources for your specialty group. Discuss Interesting cases, add job application guides, exam resources, research opportunities, courses and more.

Local Networks

All the resources you need, together in one place from referral guidance to guidelines to educational resources and audit opportunities.


Everything you need from teaching and exam timetables, slides and resources and hospital placement info.

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