Can this event be Hybrid? Virtual attendees should not be added as a last minute option, include them in the planning.(click here to find out how this can be done on a budget) It is super easy to set up a hybrid event, click here for further information: https://help.medall.org/en/articles/5627268-how-to-host-and-manage-a-hybrid-event-on-medall

If you have already created your event as 'in person' and would like to change to hybrid click here:

https://help.medall.org/en/articles/7942418-converting-my-in-person-conference-to-hybrid

Registration costs? (how much do we want to charge? Do we need to charge?) Can we offer Fair Medical Education tickets? https://help.medall.org/en/articles/8224198-what-is-medall-s-fair-medical-education-scheme

What's our theme & who are our speakers? (decide as a committee who you would like to speak) share the workload of reaching out to them

Are you planning a poster hall? If so could this include virtual delegates?https://app.medall.org/events/international-virtual-medical-conference-2021/posters?code=871368

Are you planning on having sponsors? If so who?

Our suggested timings span over 3months

Here is the link for setting up your Organisation on MedAll: https://help.medall.org/en/articles/5057335-how-do-i-set-up-a-medall-for-organisations-account

Create your event on MedAll:

https://help.medall.org/en/articles/6522313-create-your-first-event-using-medall-live

Tickets:

https://help.medall.org/en/articles/6522735-setting-up-paid-ticketing-for-your-event

Set up Poster submission:

https://help.medall.org/en/articles/5063780-set-up-a-poster-hall-as-part-of-your-event

Share on socials and @medall.org

If you wish authors to have a ticket to your event, toggle the switch on the event

Lets get the word out to as many as we can:

https://help.medall.org/en/articles/7895219-how-to-effectively-market-your-event-on-medall

Encourage delegates to download the MedAll app and ensure your profile has everything that a delegate would need on it (info on accommodation, travel, etc)

https://help.medall.org/en/articles/9260113-get-a-free-app-for-your-conference

Submission deadline is now

Create your marking schemes and notify markers they can mark:

https://help.medall.org/en/articles/6844677-marking-abstracts-using-medall

Reach out to sponsors:

https://help.medall.org/en/articles/6251937-add-an-event-sponsor

Notify all your authors if there abstract has been accepted/rejected - https://help.medall.org/en/articles/8229089-notifying-authors-of-their-abstract-submission-using-medall

Invite your speakers and ask them for a copy of their slides - give them a deadline of the week before the event to get the slides to you. Remember to get a telephone number and ask them if they are happy to share the recording after
​https://help.medall.org/en/articles/5971553-invite-speakers-to-your-event

This is a super helpful article you can send to your speakers too:
​https://help.medall.org/en/articles/7942745-speaker-what-to-expect-speaking-on-medall

Schedule - If you have decided to use our online schedule then its never too early to set this up:

https://help.medall.org/en/articles/7211070-building-your-conference-schedule

Poster submission deadline

Poster hall should now be open

Feedback form and Attendance certificates https://help.medall.org/en/articles/5970613-set-up-feedback-forms-and-certificates

Create your breakout sessions. We recommend having a networking lounge and if your speakers are joining on MedAll Live, then do create a tech test session for them. We have some resources you can use right here: https://drive.google.com/drive/folders/1sCth1eG2ERtZWjA7JcuXR6NEKfcnZXS7?usp=sharing

Create some polls to get the conversation going in the 'chat':

https://help.medall.org/en/articles/6413426-how-to-use-polls-on-medall

Check, check and check once more:
​https://help.medall.org/en/articles/7208152-event-check-list

Do your dress rehearsal with your AV team. They are going to be key on the day. Again, you can never rehearse this enough.