It's so important to ensure everyone in your hybrid or virtual event knows what they're doing so the event can run smoothly. Use our pre-made email template below to cover all your bases with your attendees who are attending as a virtual delegate at your hybrid event.

We recommend sending it to your speaker at least 2 weeks in advance- and putting the details in a calendar invite which you send to them.

"Dear attendee

We're so excited to welcome you to our [hybrid \ virtual (delete as appropriate)]event using MedAll Live.

This email has all the details you need to a few different parts to our hybrid event, read on to find out how it will work on the day:

  • Register for the event on our event page:

    [insert MedAll event page link]

  • Verify your MedAll account and add a profile picture: verify your account so that you can use our chat on the day of the event. Upload a profile photo so people know who you are..

  • Join the event on the day: by clicking "Join this event online" on the event page.

  • Event chat: The event chat can be found beside the event stream on MedAll Live. Please use this chat to post your questions throughout the day. This chat will be used by all delegates at the event[: both face-to-face and virtual (if appropriate)], allowing you to keep in touch with everyone.

  • Poster Hall: Our poster hall can be accessed via your own device using the link or the QR code below:

    [Insert the link to your MedAll Social Poster Hall]

    You can like, share and comment on all posters with a verified account. Using the chat on each poster you can ask the authors questions. To view a poster in more detail simply click on the poster and zoom in, and to find a specific piece of work use the search bar.

  • Event Schedule: The event schedule will be viewable below the MedAll Live Stream on the day- you can see this throughout the day on the event page or after clicking "join the event online"

  • Feedback and Certificate of Attendance: After the event the feedback form will be shared [via link / via email (delete as appropriate)]. Please access the feedback form and fill it in. After this you will be automatically awarded a certificate, which you can find under "achievements" on your MedAll account.

  • On demand content: You can view on-demand content after the event by revisiting the event page on MedAll here:

    [insert MedAll event page link].

We can't wait to welcome you to the event,

[Your name]"

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