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How do I upload my poster (and video) to a poster hall?
How do I upload my poster (and video) to a poster hall?

We explain how authors upload their poster and videos to a Social Poster Hall

Dr Phil McElnay avatar
Written by Dr Phil McElnay
Updated over a week ago

1️⃣ Get Started

When your event organiser has set up their poster hall, the corresponding author (this should also be the presenting author) will receive an email invitation to upload the poster. The corresponding author (the author who will be uploading the poster) should click 'accept invitation':

2️⃣ You will now be asked to Review your details

Before accepting your invitation, please make sure your details are up to date

3️⃣ Upload Poster (via email invite)

→ Once the poster invitation is accepted, click 'Upload poster'

→ Click on the poster upload icon

→ Then browse

Note: Your poster must be a .pdf file. Ideally it should be orientated in landscape and standard A4/A3/A2 dimensions. We won't stretch your file, so if you upload as a portrait image or non-standard size it will appear correctly formatted by the tile/window will not show the entire poster. Delegates can still click on the poster tile to see the full poster - which will be displayed in the original orientation and viewers can zoom in on any details.

🎨 If you're using Canva to create your poster, download the file as 'PDF Standard' and then check the 'Flatten PDF' option to ensure your poster is the best possible quality before the upload.

→ When you're happy with your poster design and content, click the upload video icon [optional], shown below:

You have the option to add a video pitch to your poster which will allow delegates to listen to you presenting your work. The video should be .mp4 format and less than 100MB. When you upload it it will appear on your poster like this:

Delegates can also choose to look at your poster in full screen by clicking on it, and zooming in by clicking on it when in full screen. They can also watch your video in full screen too - just click the 3 dots on the video then select 'Full Screen':

4️⃣ Upload Poster (via profile page)

Another way you can upload your poster is by going to your profile page. However, you still need to accept the invitation to do so.

Login to MedAll, click on your avatar and go to My Activity

You will see your abstract listed under Abstracts

→ Click on 'view poster' and then it will take you to this page for you to upload your poster for the first time, re upload your poster or upload a video.

📑 Poster FAQs

👉 How do I invite my co-authors to ensure they can interact as authors on the poster and receive certificates of presentation?

Click 'invite authors' and then paste a list of authors' emails to add them to your poster. Authors are marked on their poster with an 'A' symbol and also feature in the 'Authors' section on the poster.

👉 How do I share my poster?

Click 'share poster' and copy the link or share via social media. We recommend sharing your poster as the most engaging posters can enter the conference's "Trending Posters" section of their social poster hall.

👉 Who do I contact if I have a question about presenting?

Please contact the organisation who is hosting the event with any questions you may have about your poster/presenting/tickets. You can find their information either on the abstract submission page, the event info or on social media.

👉 How do I view the poster on my account?

Login to your MedAll account. Click My Profile > Posters > Click for preview.

👉 How do I view the full poster hall?

The conference organiser will share a link (and an access code if they have chosen to do so) with you before the event to allow you to view the full poster hall. If you have registered for the event on MedAll, you will also find the poster hall link on the event page.

👉 How do I get my poster certificate?

After the event, the event organiser will automatically award all the poster certificates to those authors added to the poster. You will receive an email notifying you that this has been awarded. This will appear on your account: Click My Profile > Achievements > View All > Presentations. If this has not been awarded after the event you should reach out to the conference organiser to ask them to release the certificates on their MedAll for Organisations account.

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