Below is a step-by-step guide to help you transition from MedAll to other platforms and services, ensuring you can continue running high-quality events and managing your community as smoothly as possible. While no single platform may offer every feature “under one roof,” combining a few specialized tools can recreate the functionality you had on MedAll.
1. Advertise Upcoming Events & Showcase Past Videos
Goal: Create a space where members and the public can find details on future events, watch on-demand videos, and view archives.
Recommended Options
WordPress
Highly customizable with plenty of plugins for event management, membership areas, and video embeds.
Squarespace
Easy-to-use templates that let you quickly build an attractive site; supports password-protected pages for members-only content.
Wix
Drag-and-drop website builder with decent tools for embedding videos and creating event listings.
Tips:
Use a “blog post” or “news” format for announcing upcoming events.
Embed your past event videos (hosted on YouTube, Vimeo, or other platforms) within pages.
Consider adding an “Events” or “Media” section in your navigation menu for easy access.
2. Take Registrations for Events (Free & Paid)
Goal: Allow attendees to register, capture payment if needed, and automate confirmation emails.
Recommended Options
Eventbrite
Widely used, straightforward interface for free or paid tickets, discount codes, and attendee management.
Ticket Tailor
Competitive pricing model, easy to embed in your own website, supports multiple ticket types.
Hopin
Provides a full virtual event platform, including ticketing options for online conferences.
Tips:
Embed registration pages in WordPress, Squarespace, or your community site via an iframe or direct link.
Use “early-bird” tickets or discount codes if you want to incentivize early sign-ups.
3. Collect Abstract Submissions & Mark Abstracts
Goal: Manage the entire abstract process, from submission to peer review.
Recommended Options
Oxford Abstracts
Specifically designed for academic conferences; supports submission forms, reviews, and decision emails.
Submittable
General-purpose submission platform with customizable workflows; widely used for conferences, grants, and contests.
Tips:
Use built-in review features to grade abstracts.
Export final decisions and integrate them into your event schedule or program.
4. Present Posters in a Digital Poster Hall
Goal: Give participants an interactive way to browse and discuss posters online.
Recommended Options
Morressier
Dedicated to scientific posters and virtual conference experiences. Offers a clean, user-friendly interface.
ePosterBoards
Has digital solutions for conferences; can set up an online “hall” where attendees navigate between posters.
Gather (formerly Gather.town)
Allows for a virtual, interactive space where attendees can move around and interact with posters in real-time.
Tips:
Encourage authors to include a short audio or video presentation alongside the poster.
Schedule dedicated “poster sessions” where presenters can answer questions live (via Zoom/Hopin/Teams).
5. Run Live Virtual Events (Webinars, Conferences, Breakouts)
Goal: Host anything from small webinars to large-scale virtual conferences with up to 5,000 attendees.
Recommended Options
Zoom
Great for webinars, smaller breakout sessions, and up to a few thousand attendees with large meeting or webinar add-ons.
Microsoft Teams
Good for team collaboration and larger meetings; integrates well with Microsoft 365.
Hopin
Built specifically for virtual conferences: multi-session, expo areas, networking features.
BigMarker
Focuses on webinars and virtual conferences with advanced customization options.
Tips:
Set up breakout rooms for workshops or smaller discussions.
Train speakers on how to share screens, manage Q&A, and use chat features effectively.
Record sessions and store them on YouTube, Vimeo, or other cloud storage.
6. Collect Feedback & Automatically Award Certificates
Goal: Prompt attendees to complete a feedback form and instantly issue a certificate of attendance upon completion.
Recommended Options
Google Forms + Certify’em
Embed or link a Google Form for feedback. Once they submit, Certify’em can automatically generate and email a customized certificate.
Typeform + Zapier + PDF Generator
Connect Typeform to a PDF certificate generator via Zapier. Once someone completes the form, the certificate is automatically created and sent.
SurveyMonkey + Email Merge
Collect feedback and export a list of attendees who completed the survey. Use an email merge solution (like Mailchimp) to send personalized certificates.
Tips:
Keep feedback forms short for higher completion rates.
Consider using unique codes or “magic links” so only actual event attendees receive certificates.
7. Record Events & Add Videos On-Demand
Goal: Store recordings and allow participants to watch after the event ends.
Recommended Options
YouTube (Unlisted/Private)
Easy to manage; can embed videos on your website or share direct links.
Vimeo
Professional-grade hosting with privacy controls, password protection, and customizable embed options.
Hopin
If you run the event on Hopin, it can automatically record sessions and let you publish them for on-demand viewing within the platform.
Tips:
Organize recordings into playlists or a library section on your website.
Tag or categorize videos for easy navigation (e.g., “Keynotes,” “Panel Discussions”).
8. Collect Feedback on On-Demand Videos & Award Certificates
Goal: Engage attendees even after the live session, ensuring they watch the recordings, provide feedback, and earn certificates.
Recommended Options
Same Tools as “Collect Feedback & Automatically Award Certificates”
Link your on-demand video from YouTube/Vimeo to a form.
Once they watch and submit feedback, they receive a certificate.
Tips:
Include “reflection questions” about the content to enhance educational value.
Set up an automatic or manual verification method if you need to confirm they actually viewed the video.
9. Create a Community with Private Guidelines & Documents
Goal: Offer a space where members can access private resources, guidelines, or organizational documents.
Recommended Options
WordPress + Membership Plugin
E.g., MemberPress or Paid Memberships Pro
Create a secure login area for members only.
Circle
A modern community platform with gated spaces, private channels, and course hosting.
Mighty Networks
Comprehensive community builder with subgroups, paid memberships, and course hosting features.
Tips:
Decide who gets access to private docs (paid or free membership, etc.).
Include a clear navigation menu so members can find guidelines and documents quickly.
Putting It All Together
Depending on your budget and complexity needs, you can pick and choose from the tools above to recreate (and sometimes enhance) the functionality you enjoyed on MedAll:
Website: WordPress/Squarespace for event listings, updates, archives.
Registrations: Eventbrite or Hopin for ticketing.
Abstracts & Posters: Oxford Abstracts or Morressier for scientific submissions and poster halls.
Live Virtual Events: Zoom, Teams, Hopin, or BigMarker.
Feedback & Certificates: Google Forms + Certify’em, Typeform + Zapier, or SurveyMonkey + Email Merge.
On-Demand Videos: YouTube (private or unlisted), Vimeo, or Hopin’s built-in feature.
Community: WordPress with a membership plugin, Circle, or Mighty Networks.
Final Tips
Test Your Setup Early: Plan a dry run before any major event to ensure everything works smoothly.
Communicate: Keep your audience informed on how to register, where to view content, and how to claim certificates.
Stay Organized: Document each tool’s login and settings, so everyone on your team knows how to use them.
By combining these tools and services, you can replicate or even expand on MedAll’s features—continuing to provide a high-quality educational experience for your community. Good luck with your transition, and remember that each platform offers its own support resources if you run into any questions or challenges!